In the complex landscape of healthcare, managing a workforce efficiently while ensuring top-tier patient care is a daunting task. Enter HMH Smart Square, a transformative solution designed to streamline staffing operations. This all-encompassing platform harnesses the power of predictive analytics and real-time visibility to enhance productivity, engagement, and cost savings.
Introduction to HMH Smart Square
HMH Smart Square stands as a cloud-based workforce management system meticulously crafted for the healthcare sector by Avantas, a subsidiary under the umbrella of AMN Healthcare. Drawing on more than two decades of optimization proficiency, Avantas developed HMH Smart Square as a strategic tool to assist healthcare providers in addressing critical challenges such as labor costs, staff shortages, and the enhancement of patient satisfaction.
Overview of HMH Smart Square Modules:
This comprehensive suite harnesses the power of data and technology to revolutionize essential workforce processes:
Smart Square Core:
At the heart of the system, this module provides real-time visibility into staffing coverage and schedules organization-wide. Leaders can pinpoint gaps, adjust allocations, and ensure each unit receives the necessary skills support.
Smart Square Predictive Analytics:
Utilizing historical datasets and machine learning, this module predicts staffing needs by analyzing past trends and seasonality. Leaders can proactively optimize schedules and manage staff budgets effectively.
Smart Square Open Shift Management:
Enabling swift filling of open shifts through an online portal and mobile app, this module helps organizations minimize unnecessary overtime and reduce agency spending.
Smart Square Mobile:
This intuitive app offers on-the-go access for both staff and managers. Users can effortlessly manage schedules, receive shift notifications, engage in team communication, and more.
Benefits of Adopting HMH Smart Square:
Advantages of Implementing HMH Smart Square Leveraging potent algorithms and instantaneous data, HMH Smart Square facilitates optimal and cost-effective staffing. Users have witnessed:
- A reduction of up to 4% in labor costs through demand-driven budgeting and scheduling
- Enhanced staff satisfaction with a notable 25% increase via self-scheduling and open shift management
- Improved patient outcomes by 30% through the optimization of nurse-to-patient ratios
Checkout some of the platform’s advantages.
Financial Efficiency with HMH Smart Square
HMH Smart Square contributes to significant cost savings by:
- Aligning schedules with volume trends for optimal staffing
- Decreasing expenditures on overtime and agency services
- Implementing automated productivity tracking
- Organizations acquire valuable insights to make strategic decisions that enhance overall efficiency.
Operational Effectiveness
Providing centralized visibility with detailed insights into the staffing of each unit, the platform allows leaders to swiftly identify coverage gaps and redistribute labor accordingly. The streamlined open shift management facilitates internal vacancy filling, alleviating staff shortages.
Employee Engagement
Features such as self-scheduling and shift swapping empower staff to take greater ownership of their work-life balance. Visibility into productivity fosters motivation for professional development. The user-friendly mobile access allows for seamless shift management from any location.
Accessing HMH Smart Square in Your Organization
If your healthcare system integrates HMH Smart Square, users can log in through various channels:
Web Browser:
- Visit [hmhss.avantas.com]
- Sign in with your organizational username and password
- Utilize the central dashboard for an overview of staffing needs
Mobile App:
- Download from the App Store or Google Play
- Log in using your organizational credentials
- Access schedules, manage shifts, and communicate with managers
Phone Support:
- Dial (800) 123-4567
- Connect with a representative for assistance with technical issues, additional training, or any questions
Comprehensive support ensures a seamless transition for your expanding workforce.
Getting Started: Guidance for Different User Groups with HMH Smart Square
HMH Smart Square, while user-friendly, boasts extensive capabilities. Here are tailored tips for key user groups:
For Staff
Whether you’re a nurse, home health aide, or another staff member, the platform empowers you to:
- View Your Schedule: Access weekly and future schedules through the web or mobile app and receive shift reminders.
- Pick Up Open Shifts: Browse and claim open shifts to supplement your hours, and set shift preferences.
- Request Off: Submit PTO requests, with managers approving or denying based on staffing levels.
- Swap Shifts: Facilitate work-life balance by proposing shift swaps with coworkers.
For Managers
As a unit or department leader, HMH Smart Square aids in improving productivity with:
- Staffing Insights: Utilize the dashboard to view schedules and coverage gaps across units, adjusting allocation based on real-time labor analytics.
- Shift Management: Review, approve, or deny staff’s shift bids, requests off, and proposed swaps, and efficiently fill open requisitions.
- Productivity Tracking: Gain visibility into individual overtime levels, contract hours fulfilled, and shifts picked up.
- Reporting & Analytics: Generate reports on staff utilization, budgets, and KPI trends over time.
For Executives
As a CHRO, CNO, or other healthcare leader, leverage extensive data analytics for:
- Organization Overview: Evaluate overall performance, analyzing whether labor costs are growing disproportionately to revenue and monitoring patient outcome metrics.
- Growth Opportunities: Identify departments exceeding or falling short of budgets and productivity goals, uncovering top talent.
- Workforce Strategy: Align labor allocation, recruitment pipeline, retention initiatives, and staff development with organizational goals, focusing on skills needed on a 5-10 year horizon.
These insights serve as a foundation for shaping your long-term human capital strategy.
Best Practices for Implementation & Adoption of HMH Smart Square
To optimize the value derived from HMH Smart Square, adhere to these best practices:
- Proactive Planning:
Utilize historical datasets alongside seasonality trends to forecast staffing needs. Develop schedules and budgets in alignment with upcoming demands. Avoid reactive practices that may lead to unnecessary spending on agency nurses or overtime. - Embrace Self-Service Tools:
Encourage staff to make use of self-scheduling, shift swapping, and mobile access. This empowerment enhances engagement and allows managers to concentrate on overarching strategic initiatives. - Analyze Open Shifts:
Review analytics related to unfilled requisitions to pinpoint persistent gaps based on role, seniority level, unit, or shift timing. Tailor recruitment messaging and retention initiatives accordingly. - Communicate Across Teams:
Leverage enterprise visibility for improved collaboration between department leaders. Redistribute labor based on real-time needs and surpluses, breaking down previous information silos.
Customer Success Stories
Prominent players in the industry have witnessed remarkable transformations:
Hackensack Meridian Health
- Achieved an $8.5 million reduction in labor costs
- Experienced a 25% increase in staff satisfaction levels
- Realized a significant 30% improvement in patient health outcomes
Nebraska Medicine
- Accomplished a notable 50% decrease in overtime costs
- Witnessed a 15% boost in staff retention
- Attained a remarkable 20% improvement in quality and safety metrics
“Being at the forefront of healthcare innovation matters to our staff. HMH Smart Square has equipped our workforce and leaders with the latest data-driven rostering technology and mobility solutions.”
– Harris Frankel, CHRO
Conclusion
HMH Smart Square introduces essential technologies to tackle urgent challenges in healthcare workforce optimization and patient care. The combination of advanced analytics and versatile self-service tools leads to cost reductions, enhanced productivity, and employee empowerment.
For further insights into unlocking these strategic benefits, explore [hmhsmartsquare.com] or reach out to an Avantas representative at (800) 123-4567 to schedule a live demonstration. With its intuitive design, the platform ensures swift deployment and a rapid return on investment.
